Get your free meeting

Your HOA board's secretary work, done for you.

Kept Minutes handles the agendas, meeting notices, minutes and records for small, volunteer-run HOA and condo boards in Clark County and the Portland area. Nobody on the board has to learn any software.

We'll do your next meeting free See sample minutes →

Neighbors laughing together in front of a house

What we take off your plate

Before the meeting

We draft the agenda, and the meeting notice goes out on schedule.

After the meeting

Send us the recording or your notes. A person reviews every motion and vote, and you get clean minutes for the board to approve.

All year

Approved minutes are filed in an organized archive, so owner records requests are easy.

How it works

  1. Record the meeting on any phone, or forward the Zoom recording. Everyone present needs to agree to the recording.
  2. Send it to us with the agenda (a photo is fine).
  3. Get draft minutes back. The board reviews, edits and approves. You stay in charge of the official record.
Board members reviewing papers around a table

Pricing

Your next meeting is free. If you like it, Secretary Lite is $49 a month, a founding price locked for 12 months. No contract, cancel anytime.

Secretary Lite

$49/mo

  • 1 board meeting a month
  • Agenda and meeting notice
  • Minutes, reviewed by a person
  • Organized archive

Secretary Plus

$99/mo

  • Everything in Lite
  • Monthly owner email or newsletter
  • Up to 2 records requests a month
  • Annual meeting notice, agenda and minutes

Add-ons: annual meeting packet $149 · violation or courtesy letter $15 · quarterly newsletter $39 · records request $25 · back-archive cleanup $199.

Who it's for

Self-managed HOAs and condo associations where a volunteer is stuck with the paperwork after their day job. If your association already has a management company handling minutes, we're probably not what you need.

Kept Minutes provides clerical help, not legal advice. The board approves and owns its official records.

Want board meetings to run a little smoother?

Send us your next meeting date and we'll take the minutes for that one free, so you can see how it works.

[email protected]